What procurement requirements does City of Alexandria publish for vendors?

City of Alexandria requires awarded vendors to register in Vendor Self‑Service and upload required documents (W‑9, voided check, bank routing/account info, SWaM certification if applicable). Solicitation-specific insurance, bonding, licensing, and other compliance terms are listed in each solicitation; bonds are normally not required for projects under $100,000 but may be required by the Purchasing Agent.

How does City of Alexandria approve procurement contracts and awards?

Under City of Alexandria rules, contract approval authority is vested in the City Manager, the Purchasing Agent, and their designees; Department Directors have delegated authority for specified small purchases. Protests are submitted to the Purchasing Agent and handled per City Code timelines and procedures.

Where can vendors find procurement policies and standard terms for City of Alexandria?

City of Alexandria publishes procurement policies and standard terms on the Purchasing Division pages: Purchase Order Terms & Conditions, the "How to Do Business with the City of Alexandria" Vendor Guide, and the Purchasing Frequently Asked Questions, which cover solicitation thresholds, protest and debarment procedures, and standard procurement processes.

City of Alexandria

Track open bid opportunities, contracts, public meetings, and key contacts for City of Alexandria.

Buyer type:: City
Location:: Alexandria, VA
Country:: US

City of Alexandria RFPs

Active opportunities open for bidding

2031 - Swimming Pool Maintenance, Cleaning, And Repair (O&M) Services
Posted
Oct 9, 2026
Closes
Nov 19, 2026
The City of Alexandria, VA, is soliciting bids to establish a contract for opening and closing, cleaning, repairing, and whitecoating indoor and outdoor swimming pools, mini-pools, and wading pools as needed. This is an open Invitation to Bid (ITB) administered by the City's Purchasing Department; specifications and submission details are provided in the supporting solicitation documents. Bids are due November 19, 2026, at 4:00 PM EST.
REQUEST FOR PROPOSAL 1757 "RECOVER OUT LOUD" NORTHERN VIRGINIA REGIONAL ANTI-STIGMA CAMPAIGN RFP NUMBER: RFQ 716025
Posted
Oct 9, 2026
Closes
Nov 18, 2026
Procurement of services to design, implement, and evaluate a comprehensive regional substance use disorder (SUD) stigma reduction initiative, 'Recover Out Loud'.
Durant Roof Replacement RFP
Posted
Sep 16, 2026
Closes
Oct 21, 2026
Flat and sloped roof replacement at the Durant Recreation, Alexandria, Virginia, 22314. This project is to fully replace roofs and add solar panels if alternate is accepted. The work for this project includes the following: Removal of the existing fully adhered EPDM membrane and insulation down to the wood roof deck; Remove multiple ply modified bituminous roofing membrane and insulation down to the metal roof deck; Remove asphalt shingles and underlayment down to the sloped wood roof deck.

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Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
209712
Employee FTE
Full-time equivalent employees.
2,869.6
Population
Population size to gauge opportunity scale.
160,662
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
47 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
Higher is better Unlock
AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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Includes fiscal year calendars, procurement complexity scores, and strategic insights.

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How to Sell to City of Alexandria

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
47 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: Use only if the solution is proprietary/unique or needed for service continuity; coordinate a 3-3-71 justification with Purchasing.
- Coops: Frequently procures through Sourcewell or OMNIA Partners; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- City of Alexandria authorizes sole source when only one vendor is “practicably available” under City Code Section 3-3-71. Coordinate with the City’s Purchasing Division (procurement@alexandriava.gov) to prepare a written justification.
- Best fit: specialized/proprietary solutions or essential continuity of service.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- You can get onboarded to the recommended path by reaching out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform.
- Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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City of Alexandria Contracts

Track vendor wins and renewal opportunities

Dahab Associates Inc at City of Alexandria
Effective: Aug 17, 2021Expires: Expiration date locked.
This document details Contract 2407, awarded to Dahab Associates, Inc. by the City of Alexandria, VA for Pension Investment Consultant services. The contract covers Defined Benefit Plans and Deferred Compensation and Defined Contribution Plans. The agreement commences on August 17, 2021, and has an initial term of three years, with the possibility of extension through three two-year option periods, not exceeding a total duration of nine years. The services are compensated by an annual fee of $170,000, broken down into $140,000 for Defined Benefit Plans and $30,000 for Deferred Compensation and Defined Contribution Plans. The scope of work includes investment policy review, asset allocation studies, manager searches, performance evaluation, and trustee education.
LODESTAR CLAIMS & RISK SERVICES INC at City of Alexandria
Effective: Jul 1, 2026Expires: Expiration date locked.
This document, Modification No. 002 to Contract RFP 983 / 2539 dated 7/1/2022, extends the agreement between the City of Alexandria, VA, and Lodestar Claims & Risk Services, Inc. for Third Party Administrator services for Workers' Compensation and General and Liability Insurance. The renewal period is from July 1, 2026, to June 30, 2027, and includes a 3% increase in the claim handling fee. All other terms and conditions of the original contract remain unchanged.
PMA Management Corp. at City of Alexandria
Effective: Aug 1, 2022Expires: Expiration date locked.
This contract details an agreement for Third Party Claim Administrative Services (TPA services) provided by PMA Management Corp. to the City of Alexandria. The services cover workers' compensation, general, and automobile liability claims. The agreement, effective August 1, 2022, for an initial one-year term with automatic renewals, outlines various claim handling, managed care, risk control, and reporting services. Fees are structured on a variable basis, with per-claim, per-hour, or estimated annual charges, and no single total contract value is specified.
ANDCO Consulting LLC at City of Alexandria
Effective: Aug 13, 2021Expires: Expiration date locked.
The City of Alexandria awarded Contract 2408 to AndCo Consulting, LLC for Pension Investment Advisor Services specifically for Defined Contribution Plans. This contract stipulates an annual fee of $45,000. The initial term of the agreement is three years, with the possibility of three additional two-year option periods, extending the total contract duration to a maximum of nine years. The contract became effective on August 13, 2021.
PMA Management Corp. at City of Alexandria
Effective: Jul 1, 2025Expires: Expiration date locked.
This document is Modification No. 001 to the contract for Third Party Administrator services for Workers' Compensation and General and Liability Insurance for the City of Alexandria, VA. It renews the contract from July 1, 2025, through June 30, 2026, and includes a 3% cost increase. All other terms and conditions remain unchanged.

Early Buyer Signals

Board meetings and strategic plans from City of Alexandria

City of Alexandria Master Plan 2016-2026
Date: Jan 1, 2016Type: Strategic Plan
This 10-year master plan for the City of Alexandria's Office of the Arts aims to guide its work and enhance the city's cultural life. The plan is built upon five core goals: achieving equity, inclusion, and access for arts and cultural endeavors; facilitating innovation and collaboration; supporting a sustainable and diverse arts community; serving as a convener and facilitator for artistic and cultural expression; and raising community awareness of the Office of the Arts as a leadership agency. It seeks to balance Alexandria's history with an enhanced cultural vision, fostering creativity and a vibrant arts environment for all residents.
City Of Alexandria Park And Recreation Commission Public Hearing And Regular Meeting
Date: Apr 20, 2017Type: Meeting mention
The Commission addressed several key agenda items, including updates on local aquatics programs and a resident's request to revise recreation center access policies for youth. A public hearing was conducted regarding the North Potomac Yard Small Area Plan, with focus on open space design, infrastructure planning, and community input. The Commission received a presentation on the Cameron Run planning process and endorsed a revised schedule for the project. Project updates were provided regarding construction progress at various city parks and recreation facilities. Additionally, the director reported on fiscal year budget planning, and the commission formally approved a new Youth Sports Financial Assistance Policy.

Key Contacts

Public-sector contacts connected to City of Alexandria.

Brigitte C. PerrussotAccountant III

*******@************

+1 (***) ***-****

Ryon SaenzActing Director

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Frequently asked questions

Who manages procurement and purchasing for City of Alexandria?

The City Purchasing Division (Finance Department) manages procurement for City of Alexandria departments. Legally independent authorities—such as Alexandria City Public Schools, Alexandria Public Library, DASH, ARHA, and AlexRenew—procure independently, and some City departments have delegated purchasing authority.

Where does City of Alexandria post bids and RFPs?

The City Solicitation Portal (alexandriava.bonfirehub.com/portal) is the primary posting and submission site for City of Alexandria solicitations; the City also advertises formal solicitations on eVA (Virginia's Purchasing Marketplace). Vendors should register on the Portal to view and submit bids/proposals.

How do vendors complete vendor registration with City of Alexandria?

City of Alexandria

City of Alexandria RFPs

Buyer Attributes

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How to Sell to City of Alexandria

City of Alexandria Contracts

Dahab Associates Inc at City of Alexandria

LODESTAR CLAIMS & RISK SERVICES INC at City of Alexandria

PMA Management Corp. at City of Alexandria

ANDCO Consulting LLC at City of Alexandria

PMA Management Corp. at City of Alexandria

Early Buyer Signals

City of Alexandria Master Plan 2016-2026

City Of Alexandria Park And Recreation Commission Public Hearing And Regular Meeting

Key Contacts

Frequently asked questions

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City of Alexandria RFPs

Buyer Attributes

Find best-fit RFPs — Then Nail the Response

How to Sell to City of Alexandria

City of Alexandria Contracts

Dahab Associates Inc at City of Alexandria

LODESTAR CLAIMS & RISK SERVICES INC at City of Alexandria

PMA Management Corp. at City of Alexandria

ANDCO Consulting LLC at City of Alexandria

PMA Management Corp. at City of Alexandria

Early Buyer Signals

City of Alexandria Master Plan 2016-2026

City Of Alexandria Park And Recreation Commission Public Hearing And Regular Meeting

Key Contacts

Frequently asked questions

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Park And Recreation Commission Special Meeting

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